The impact of a non-digitized organization
A significant part of the work, in terms of time spent and energy expended, of a person in charge of QHSE themes, is the collection of information relevant to theimprovement of the management system. The processing, monitoring and dissemination of this information. To be aware of dysfunctions or to identify sources of improvement, field work is necessary but often inefficient: drawing up visiting grids or feedback forms with office tools, printing and entering these grids by hand, or even re-entering the results into the computer tool. That's what awaits, a QHSE manager in a non-digitized organization.
But his work does not end there, once this information is in his possession, the QHSE manager may want to: create actions, of non-conformities, schedule an audit, update your single document or any other document that it deems necessary. It will also want to disseminate this information internally or externally. Again, a majority of businesses still use office tools unsuitable: remote files that have no connection with each other, files that must be printed in PDF to be able to distribute them, existing files in several different versions on the computers of the various employees...
We will have understood this, even beyond the actual management of these data, which are nevertheless the very essence ofcontinuous improvement, the QHSE manager Spends a considerable amount of time managing the tools themselves. He reluctantly became an expert in word processing tools, spreadsheets or presentations. However, these tasks are not its core business and, above all, provide little or no added value to the process ofcontinuous improvement of a management system, to the performance of an organization.
Set up a digital solution
Digitize your management system, with a solution such as Dyo, makes it possible to optimize this flow and to reinforce the dynamic of improvement. Thus, the implementation of this solution makes it possible to Simplify the transmission of information by making each of your employees an actor in your system. They can thus from their computer, their tablet or their smartphone send up proposals for action, Report a non-conformity, alert when a SSE event occurs (accident, dangerous situation, etc.) or carry out audits or field visits. The feedback is then mobile, simplified and instantaneous.
Information processing is also optimized by collaborative analysis and the logical creation of a recording in connection with an ascent. Dyo Thus makes it possible to make the link between all the components of a management system and to identify Sources of improvement relevant. We can clearly see that digitalization is causing a paradigm shift.
This is why, instead of having an office suite, which is a necessary constraint, theDyo app Is a facilitator for QHSE actors. The digitization of the system thus makes it possible to focus on the information provided, its analysis, its processing and the identification of opportunities for improvement.
So digitize its organization and management system allows you to value and optimize the work of the QHSE manager. He can refocus on his core business, on the tasks that really contribute to the dynamics ofcontinuous improvement, to the efficiency of the system and therefore to the organization performance.
