This is where the crazy story of paper begins!
A letter lost between two departments... A signature forgotten in a procedure that delays the validation of the file... A paper that is lying around in a banner waiting to be approved... Numerous examples that recall the limit of information sharing in an organization.
Whether you are a salesperson, an IT manager, an executive assistant or an executive, every day you need to share, transmit, sign, or have documents approved.
Unless you have someone who takes care of transmitting your documents to the persons concerned, you must do it yourself (when you think about it!).
Digitizing your documentation is the key to simple and reliable information sharing.
Take the example of a leave request: you print the paper, fill it out as required, you go see your department manager to have him or she sign it.
First barrier: Your manager is absent.
You put the sheet on his desk, he or she will look at it when he or she returns (if no other sheet comes to rest on it).
What if your manager had been present at his office!
He or she would look at it at some point during the day, and give the document to the next person concerned for validation (when he or she would have the opportunity to leave his or her office), i.e. the HR Manager. If this person is also absent, their office door closed, either the paper returns to their own desk, or the document is slipped into a banner...
We all know that our employees, counterparts or managers, regardless of their function within the company, are not waiting for us to receive a document, that they are very busy with their daily work, and that the documents waiting to be processed are accumulating.
Digitalization means:
— the certainty that your document is received by the right recipient and perfectly integrated into a validation circuit (Role Management)
— the certainty that your document will be processed on time thanks to (Alerts and notifications by email)
No more useless prints lying around desks, loose sheets lost between folders.
Digitization reduces paper waste, simplifies document processing, and empowers everyone present in the validation circuit.
Digitalization simplifies your daily work life and improves your environment.
Don't ask yourself what our planet will look like tomorrow, just do the right thing.
It's up to you to decide!
